VendorPay
Vendor intake, invoice approvals, export to AP.
VendorPay collects vendor details (e.g., W-9 uploads), routes invoices for approval, and exports summaries to your AP system. It does not move money, file taxes, or replace ERP/AP platforms, and it does not provide legal, tax, or accounting advice.
Vendor intake
Create vendor profiles with contact info and required documents (e.g., W-9 upload). Flag missing fields before requests proceed.
- Profile & contacts
- Doc uploads
- Validation prompts
Invoice capture
Forward invoices by email or upload PDFs. Add PO references and cost centers where available.
- Email-in invoices
- PDF upload
- PO & cost center fields
Approvals by threshold
Route to managers or finance based on amount and department. Keep comments and history with each step.
- Amount thresholds
- Multi-step approvals
- Comments & history
Export to AP
Export CSV/PDF with attachments for ingestion by your AP/ERP systems. Payment execution remains in your existing platforms.
- CSV/PDF exports
- Attachment bundles
- Status notes
Simple onboarding
Collect basics and docs without overhauling AP.
Service invoices
Route non-PO service invoices for sign-off.
Smaller sites
Create an approval trail before handing off to AP.
Integrated with the ecosystem
FAQ
Do you send payments or file taxes?
No. VendorPay prepares operational records and exports. Payments and tax filings remain in your AP/ERP systems.
Can we require specific documents?
Yes. Mark fields and documents as required so intake cannot proceed until complete.
Do you support 3-way match?
VendorPay supports simple approvals and references to POs; full 3-way matching should be handled in your ERP/AP.
Is this legal, tax, or accounting advice?
No. VendorPay facilitates operational workflows only. For legal, tax, or accounting guidance, consult your professional advisors.
Make vendor paperwork and approvals predictable
Collect what’s needed, route for sign-off, and export to AP.