ReimburseMate
Capture receipts, route approvals, export for payroll/AP.
Mobile-first expense capture with policy-aware fields and simple approvals. ReimburseMate exports summaries for your payroll/AP systems; it is not payroll, tax, or accounting software and does not provide legal, tax, or accounting advice.
Snap & attach receipts
Upload photos, PDFs, or forward emailed receipts to your inbox. Optional OCR can assist entry; users verify and remain responsible for accuracy.
- Photo/PDF upload
- Email-in receipts
- Optional OCR assist
Policy-aware forms
Categories, cost centers, per-diem fields, and mileage with rate notes. Surface what matters and hide what doesn’t.
- Categories & cost centers
- Per-diem & mileage fields
- Custom fields
Simple approvals
Route by manager or amount thresholds. Comment, request edits, and keep a history for each change.
- Manager/finance steps
- Threshold routing
- Comments & history
Export & evidence
Export CSV/PDF with attachments for payroll/AP. Retention should follow your organization’s policy.
- CSV/PDF exports
- Attachment bundles
- Retention controls
Field & site teams
Quick capture on the go with basic policy prompts.
Training & events
Per-diem, meals, lodging—kept tidy for approval.
Small business units
Operational tracking without standing up a full ERP module.
Integrated with the ecosystem
FAQ
Is this payroll or tax software?
No. ReimburseMate prepares operational records and exports for your payroll/AP systems. It does not provide tax or legal advice.
Do you auto-read receipts?
An optional OCR assist can prefill fields; users verify and remain responsible for accuracy.
Do you calculate taxable benefits?
ReimburseMate records and exports data. Classification and taxation rules should be handled by your finance/tax systems and advisors.
Keep expenses moving—without the chaos
Make capture easy, approvals clear, and exports simple.